LTd compte 9 agences spécialisées en recrutement et en travail temporaire organisées par pôle d'expertise en Ingénierie, Tertiaire Haut de Gamme - Fonctions Supports sur la France entière et à l'International. Ltd assure Qualité et Performance, fondé sur une procédure de recrutement rigoureuse et adaptée aux exigences du marché.
Le poste
We are looking for an extremely efficient, energetic, and highly professional Executive Assistant & Office Manager to support our senior leadership team in all administrative tasks and travel management, but also support the running of our Paris office. We would expect you to work seamlessly with colleagues throughout our global offices.
People who have strong team skills and a good sense of humour will have an excellent opportunity to be part of a highly motivated and professional team.
Tasks & Responsibilities
Executive Assistant
Assistant to Partner
Diary management across various time zones and administrative support to Partner/Director(s)
Organising internal and external meetings
Booking complex travel arrangements and visa requirements
Processing expenses
Updating business contacts (via CRM software) in order to track sales activities and maintain contact details
Cover and support for the wider administrative team as and when required
Help with general ad hoc requests
Office Manager
Liaise with building management and act as primary contact for external providers and vendors to ensure upkeep of the office
Oversee the day-to-day activities of the office, e.g. welcoming guests, answering phone calls
Keeping management informed of performance and progress of office management tasks
Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes) and provide answers, resources, and solutions as requested
Being responsible for and communicate office policies / support creating and circulating new policies, incl. Health & Safety, first aider and fire protection
Assist the wider operations team - if and when required - in tasks such as, IT support, visa applications, invoices, maintaining filing system or HR-related matters
Profil recherché
At least five years' experience in an Executive Assistant/ Office Manager role in an international environment – preferably within the Professional Services arena
Excellent communicator (both oral and written) who can liaise confidently and with maturity
Ability to use initiative and react proactively
Ability to prioritize multiple tasks seamlessly
Meticulous organiser with high attention to detail
Professional outlook and willingness to work in fast moving/changing environment
Reliable with ability to deliver results under pressure
Enthusiastic team player with a ‘can do' attitude
Strong MS office skills
Native in French and strong proficiency / fluency in English (50% of day-to-day work is in English)
